Privacy Policy for Tarka Accounts

Privacy Policy - Tarka Accounts

Last updated: 02 July 2026

At Tarka Accounts, we are committed to protecting your personal information and respecting your privacy. This Privacy Policy explains what data we collect, how we use it, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Tarka Accounts Barnstaple, North Devon Email: info@tarka-accounts.co.uk

We act as the Data Controller for the personal information you provide to us.

2. What Information We Collect

We may collect and process the following types of personal data:

• Identity information - name, date of birth, National Insurance number, UTR, company details.
• Contact information - address, email, phone number.
• Financial information - bank statements, invoices, receipts, payroll data, tax records.
• Business information - accounting records, VAT details, bookkeeping data.
• Digital information - IP address, browser type, cookies (when using our website).
• Cloud accounting data - information stored within Xero or other software you connect to us.

3. How We Collect Your Information

We collect information through:

• Direct communication (email, phone, meetings).
• Documents you provide to us.
• Cloud accounting platforms such as Xero.
• HMRC systems when authorised by you.
• Our website contact forms.
• Third parties where legally permitted (e.g., Companies House, banks, payroll providers).

4. How We Use Your Information

We use your data to:

• Provide accountancy, bookkeeping, payroll, VAT, and tax services.
• Prepare and submit returns under Making Tax Digital for VAT and Making Tax Digital for Income Tax.
• Maintain accurate financial records.
• Communicate with you regarding your accounts.
• Meet our legal and regulatory obligations.
• Improve our services and website experience.

We only process your data where we have a lawful basis, such as contract, legal obligation, or legitimate interest.

5. Cloud Accounting

We use cloud accounting software, such as Xero & QuickBooks but not limited to, these are secure cloud accounting platforms, to manage client records.

Your data may be stored and processed within the accounting software's secure servers. These are fully compliant with UK GDPR and HMRC’s MTD requirements.

6. Sharing Your Information

We may share your data with:

• HMRC
• Companies House
• Cloud Accounting Software (and connected apps you authorise)
• Subcontractors working under confidentiality agreements
• Banks or financial institutions (with your permission)
• Legal or regulatory bodies where required

We never sell your data to third parties.

7. Data Storage & Security

We take data security seriously. Your information is stored securely using:

• Encrypted cloud systems
• Password‑protected devices
• Secure client portals
• Restricted access controls

We retain your data only for as long as necessary to meet legal and professional requirements (typically 6 years).

8. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request deletion (where applicable)
• Restrict or object to processing
• Request data portability
• Withdraw consent (where consent is the basis for processing)

To exercise your rights, contact us at: info@tarka-accounts.co.uk

9. Cookies & Website Tracking

Our website may use cookies to improve user experience and analyse website traffic. You can manage or disable cookies through your browser settings.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date.

11. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

info@tarka-ccounts.co.uk 

12. Complaints

We aim to resolve all complaints directly and fairly. If you have concerns about how we handle your personal information, please contact us so we can address the issue promptly.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Information Commissioner’s Office Wycliffe House Water Lane Wilmslow SK9 5AF

Telephone: 0303 123 1113 (local rate) or 01625 545 745 Website: https://ico.org.uk/concerns